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Presentation Instructions

Conference Format

We will announce the details on the platforms later, but please refer to the following websites if you are interested:
– Whova official website: https://whova.com/
– oVice official website: https://ovice.in/

Summary of Presenters’ Duties

Oral presenter
(on-Site participant)
Oral presenter
(on-Line participant)
Poster presenter
(on-Site participant)
Poster presenter
(on-Line participant)
Registration for MT27Required
(deadline: Nov. 1)
Required
(deadline: Nov. 1)
Required
(deadline: Nov. 1)
Required
(deadline: Nov. 1)
Membership registration / App installation for WhovaRequiredRequiredRequiredRequired
Membership registration for oViceRecommended for continued use of avatarRecommended for continued use of avatarRecommended for continued use of avatarRecommended for continued use of avatar
Installation of ZoomRequired
(latest ver.)
Required
(latest ver.)
Required
(latest ver.)
Required
(latest ver.)
Materials upload to WhovaPDF/PPT required
(deadline: Nov. 13)
PDF/PPT required
(deadline: Nov. 13)
PDF required
(deadline: Nov. 8)
PDF required
(deadline: Nov. 8)
Pre-recorded video upload to WhovaRecommendedRecommendedOptionalOptional
Materials upload to oViceN/AN/ANot required
(The link to the material on Whova will be prepared by MT27 staffs.)
Not required
(The link to the material on Whova will be prepared by MT27 staffs.)
Poster (A0 horizontal) display on-siteN/AN/ARequiredN/A
Manuscript submissionApplicable
(Registration code and the presentation are required.)
Applicable
(Registration code and the presentation are required.)
Applicable
(Registration code and the presentation are required.)
Applicable
(Registration code and the presentation are required.)

For Oral Presenters

[Registration & File Upload]

  • Presenters MUST complete the registrations by November 1, 2021 (JST). Registration later than November 2, 2021 may be considered as withdrawal.
  • Presentation materials (PPT/pdf) should be uploaded to Whova by November 13, 2021 (JST). Detailed instruction will be announced later. Note that the uploaded materials will be open for all participants until six months after the conference.

[Live Oral Session]

  • Live presentation On-line (Zoom in Whova) or On-site is required. Note that the presentation will be recorded and will be open for all participants until six months after the conference.
  • Screen sharing on zoom is used for the live presentation.
  • Pre-recorded video can also be used for the presentation if the presenter worries about internet communication problems. In this case, the pre-recorded video as well as the presentation slides must be uploaded to Whova. However, the presenter is asked to attend the session for live discussion.

[On-demand Discussion]

  • On-demand discussion is conducted by Chat on Whova. Frequent checks of the chat in the presenter’s page are recommended.

For Poster Presenters

[Registration & File Upload]

  • Presenters MUST complete the registrations by November 1, 2021 (JST). Registration later than November 2, 2021 may be considered as withdrawal.
  • Presentation materials (pdf) should be uploaded to Whova by November 8, 2021 (JST). Detailed instruction will be announced later. Note that the uploaded materials will be open for all participants until six months after the conference.

[Live Poster Session]

  • Live poster sessions will be held On-line via oVice and On-site.
  • On-site poster session are only for on-site attendees. A poster with the size of A0 horizontal (landscape) can be posted on the poster board.
  • The poster file (pdf) uploaded to Whova is shown by a pop-up window in the virtual hall (oVice). Screen sharing can also be used in oVice if the presenter wants. 
  • Two core times of on-line live poster sessions are scheduled in the morning (7:00-8:00JST) and in the evening (21:00-22:00JST) each day. The posters in the virtual hall (oVice) are replaced everyday.
  • The core time(s), which a presenter will attend, should be indicated in Chat on Whova in advance by himself/herself: morning, evening, or both.
  • Attendance of the live presentations (at least one core time) is required for submitting the manuscript. It will be checked by moderators.

[On-demand Discussion]

  • On-demand discussion is conducted by Chat on Whova. Frequent checks of the chat in the presenter’s page are recommended.