Conference Format
We will announce the details on the platforms later, but please refer to the following websites if you are interested:
– Whova official website: https://whova.com/
– oVice official website: https://ovice.in/
Summary of Presenters’ Duties
| Oral presenter (on-Site participant) | Oral presenter (on-Line participant) | Poster presenter (on-Site participant) | Poster presenter (on-Line participant) | |
|---|---|---|---|---|
| Registration for MT27 | Required (deadline: Nov. 1) | Required (deadline: Nov. 1) | Required (deadline: Nov. 1) | Required (deadline: Nov. 1) |
| Membership registration / App installation for Whova | Required | Required | Required | Required |
| Membership registration for oVice | Required | Required | Required | Required |
| Installation of Zoom | Required (latest ver.) | Required (latest ver.) | Required (latest ver.) | Required (latest ver.) |
| Materials upload to Whova | PDF (deadline: Nov. 13) | PDF (deadline: Nov. 13) | PDF required (deadline: Nov. 8) | PDF required (deadline: Nov. 8) |
| Pre-recorded video upload to Whova | Recommended | Recommended | Optional | Optional |
| Network condition & equipment check at Remote Speaker Test Site | N/A | Required | N/A | N/A |
| Presentation file upload/check at PC Preview Room (Room 402 & 403) | Recommended | N/A | N/A | N/A |
| Materials upload to oVice | N/A | N/A | Not required (The link to the material on Whova will be prepared by MT27 staffs.) | Not required (The link to the material on Whova will be prepared by MT27 staffs.) |
| Poster (A0 horizontal) display on-site | N/A | N/A | Required | N/A |
| Manuscript submission | Applicable (Registration code and the presentation are required.) | Applicable (Registration code and the presentation are required.) | Applicable (Registration code and the presentation are required.) | Applicable (Registration code and the presentation are required.) |
For Oral Presenters
Updates (Nov. 7): “PPT/pdf” -> “PPT/pdf” for file upload to Whova.
[Operational Policies for Oral Session]
1. We, organizers, would like to give top priority to live discussions at this meeting. Thus, the oral presenters use the speaker’s screen share.
2. On the other hand, measures to ensure stable operation under the restriction of virtual conference are essential,
(1) All Oral presenters are requested to upload at least their backup slides to Whova until Nov. 13 as a measure of network troubles. The upload link on Whova will be notified on Nov. 1 by email to each presenter from MT27 Program Committee <event-noreply@whova.io>. If you don’t receive the email, please contact organizer, <mt27program@csj.or.jp>. Please check your email filter also.
(2) On-site Oral presenters can upload and/or check their presentation file at PC preview center on the 4th floor (room 402 & 403) of the venue. Please do so until previous date of the presentation.
(3) Remote Oral presenters are requested to check their network condition and equipment in advance at Remote Speaker Test Site.
(4) Since we will set a time for rehearsals about 30 minutes before each session begins, the speaker should definitely follow the instructions and participate in the rehearsals (mandatory).
(5) All the participants are requested to cooperate to keep the session schedule in order to secure the time for the rehearsal for the speakers of each session.
Thank you for your cooperation.
MT27 organization team
[Registration & File Upload]
- Presenters MUST complete the registrations by November 1, 2021 (JST). Registration later than November 2, 2021 may be considered as withdrawal.
- Presentation materials (
PPT/pdf) should be uploaded to Whova by November 13, 2021 (JST). The file size limit is 10 MB. The aspect ratio of 16:9 is recommended. Please check the manual for details. Note that the uploaded materials will be open for all participants until six months after the conference.
[Live Oral Session]
- Live presentation On-line (Zoom in Whova) or On-site is required. Note that the presentation will be recorded and will be open for all participants until six months after the conference.
- Screen sharing on zoom is used for the live presentation. On-line presenters are requested to check their network condition and equipment in advance at Remote Speaker Test Site and to attend a rehearsal about 30 minutes before the session begins. On-site presenters shall use organizer’s PCs for their presentations with a presentation material uploaded to Whova by Nov. 13 or that uploaded at PC Preview Room (Room 402 & 403) by the previous date.
- Pre-recorded video can also be used for the presentation if the presenter worries about internet communication problems. In this case, the pre-recorded video as well as the presentation slides must be uploaded to Whova. However, the presenter is asked to attend the session for live discussion.
[On-demand Discussion]
- On-demand discussion is conducted by Chat on Whova. Frequent checks of the chat in the presenter’s page are recommended.
For Poster Presenters
[Registration & File Upload]
- Presenters MUST complete the registrations by November 1, 2021 (JST). Registration later than November 2, 2021 may be considered as withdrawal.
- Presentation materials (pdf) should be uploaded to Whova by November 8, 2021 (JST). The file size limit is 10 MB. A0 horizontal (landscape) is recommended, but other sizes are acceptable for the pdf file. Please check the manual for details. Note that the uploaded materials will be open for all participants until six months after the conference.
[Live Poster Session]
- Live poster sessions will be held On-line via oVice and On-site.
- On-site poster session are only for on-site attendees. A poster with the size of A0 horizontal (landscape) can be posted on the poster board.
- The poster file (pdf) uploaded to Whova is shown by a pop-up window in the virtual hall (oVice). Screen sharing can also be used in oVice if the presenter wants.
- Two core times of on-line live poster sessions are scheduled in the morning (7:00-8:00JST) and in the evening (21:00-22:00JST) each day. The posters in the virtual hall (oVice) are replaced everyday.
- The core time(s), which a presenter will attend, should be indicated in Chat on Whova in advance by himself/herself: morning, evening, or both.
- Attendance of the live presentations (at least one core time) is required for submitting the manuscript. It will be checked by moderators.
[On-demand Discussion]
- On-demand discussion is conducted by Chat on Whova. Frequent checks of the chat in the presenter’s page are recommended.
Accessories
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